University to Collect Rs. 5,000 Code Charge from Government Colleges

Rs. 5,000 code charge will now be collected from each government college affiliated with Hemchandracharya North Gujarat University (HNGU), a move expected to standardize administrative procedures and enhance digital infrastructure across the university’s jurisdiction. This development impacts over 60 government colleges spread across districts such as Banaskantha, Patan, and Mehsana.

5 Documents You Need Before You Start the Code Charge Process

Before government colleges can submit the Rs. 5,000 code charge to HNGU, certain documents and prerequisites must be compiled to ensure smooth processing:

• Official Affiliation Certificate: Proof that the college is officially affiliated with Hemchandracharya North Gujarat University.
• College Identification Details: Including the college’s unique code and registration number as per university records.
• Bank Payment Receipt: A scanned copy of the Rs. 5,000 payment made via the university’s designated payment portal or bank.
• Authorization Letter: A letter signed by the college principal or authorized signatory approving the payment and code charge process.
• Contact Information: Updated details of the college’s administrative office for communication purposes.

These documents help the university verify the payment and link it to the correct institution, facilitating the activation or renewal of the college’s code in the university’s ERP system.

7 Step-by-Step Process to Pay the Rs. 5,000 Code Charge

1. Visit the Official HNGU Website: Go to www.ngu.ac.in to access the university’s online services.
2. Login to the College Portal: Use the college’s unique login credentials to enter the affiliated colleges’ portal.
3. Locate the Code Charge Payment Section: Navigate to the ‘Code Charge Payment’ tab under the administrative services menu.
4. Fill Required Details: Enter the college code, name, and authorized signatory information.
5. Make Payment: Choose the online payment option and complete the Rs. 5,000 transaction through net banking or UPI. Alternatively, colleges may pay via demand draft payable to “Hemchandracharya North Gujarat University”.
6. Upload Payment Proof and Documents: Submit scanned copies of the payment receipt and the documents listed above including authorization letter.
7. Submit and Await Confirmation: After submission, the university will verify the documents and payment. Confirmation will be sent within 15 working days via email and SMS.

4 Important Details About the Code Charge Fee

• Fee Amount: Rs. 5,000 per government college is mandatory for code activation or renewal.
• Payment Timeline: Colleges must pay annually before the start of the academic session, typically by 31st July each year.
• Validity: The code remains active for one academic year, after which renewal through payment is required.
• Purpose: The fee supports maintenance and upgrades of the university’s ERP system, which manages student records, examination data, and administrative workflows.

For example, Banaskantha district’s government colleges have already begun the payment process to ensure uninterrupted university services for the 2024-25 academic year.

3 Common Questions Answered About the Code Charge

1. Is the Rs. 5,000 fee applicable to private colleges?

No. This charge currently applies only to government colleges affiliated with HNGU. Private colleges have separate affiliation fee structures.

2. What happens if a college delays payment?

Delayed payments may result in suspension of the college’s code in the ERP system, causing disruptions in examination registration and student data processing.

3. Can the payment be made offline?

Yes. Colleges may submit a demand draft to the university’s finance department, but online payment is encouraged for faster processing.

5 Tips and Common Mistakes to Avoid When Paying the Code Charge

• Verify Payment Details: Double-check the college code and name before submitting payment to avoid mismatches.
• Keep Documents Ready: Upload clear scanned copies of all necessary documents in PDF or JPEG format to prevent rejection.
• Use Official Channels: Always use the university’s official website or authorized bank channels for payment to avoid fraud.
• Meet Deadlines: Submit payment before the deadline to prevent service interruptions.
• Follow Up: After submission, monitor emails and SMS for confirmation or queries from the university’s registrar office.

This fee collection aligns with HNGU’s efforts to improve digital management of affiliated colleges, similar to initiatives seen at other institutions, such as the recent scrutiny of Patan University-affiliated colleges and the digital examination schedules released by Gujarat University.

By streamlining the administrative process through a standardized code charge, the university can better support over 16,000 students residing in government hostels across various districts, as per recent reports on government hostel selections. Additionally, the collected funds will aid in upgrading the ERP system that manages student academic records and examination logistics.

HNGU registrar Dr. Rohit Desai confirmed the institution’s commitment to transparent and efficient management, noting that the executive committee meeting chaired by Chancellor Dr. K.C. Poriya also addressed job regularization and academic excellence through new gold medal endowments.

While this Rs. 5,000 code charge marks a new administrative step, it is part of a broader effort to raise educational standards and digital governance in Gujarat’s higher education sector.

Official Resources: For more details, colleges and stakeholders can contact the Hemchandracharya North Gujarat University Registrar’s Office at +91-2762-265215 or visit the official website www.ngu.ac.in. The Gujarat State Higher Education Department also provides helpline support at 079-23252381.